Office Toilet Facility Regulations

Recently we have been considering upgrading the toilets at our office, and part of this would involve removing 2 urinals in the men’s toilet and replacing this with a shower cubicle. Of course, before doing this we have to ensure that we will still be in compliance with Health and Safety laws.

The key issue for us is whether an employer is legally obliged to provide a urinal for male employees.

After spending a while researching on-line, I found conflicting information from various government departments. Southwark council have a page about Toilet Facilities on their site, as does business link and there is a guidance document on HSE’s website. Both Sourthwark council and the HSE guidance document offer two tables listing the minimum number of facilities required, one for a mixed sex work force and one for a male only workforce.

Business link are the only ones who say that the provision of a urinal for male employees is mandatory, saying:

“If any of your employees are men, you must provide the relevant number of toilets and urinals as outlined”

So who is right?

Well the law that governs the provision of toilets by an employer is the Workplace health, safety and welfare. Workplace Regulations 1992, and this is accompanied by another document published by the Health and Safety Executive know as the Approved Code of Practice and guidance.

At this point I couldn’t find the whole book reproduced anywhere online, so I ordered a copy and I have scanned in the relevant pages as you will see below.

Page 33 Page 34
Workplace Health, Safety and Welfare - Page 33 Workplace Health, Safety and Welfare - Page 34

There are two tables in the “Minimum numbers of facilities” section.

Table 1 may be used by all businesses (with a mixed gender, or an all male workforce).
Table 2 may be optionally chosen by employers of an all male work force.

The exact wording is as follows:

In the case of sanitary accommodation used only by men, Table 2 may be followed if desired, as an alternative to column 2 of Table 1

So it would appear that, in fact, urinals are optional but not compulsory.

Minimum number of facilities

The minimum number of WCs and WHBs in a mixed sex office is therefore:

Number of people at work Number of water closets Number of wash stations
1 to 5 1 1
6 to 25 2 2
26 to 50 3 3
51 to 75 4 4
76 to 100 5 5

As a rule of thumb you need at least 1 toilet and wash station per 25 employees + 1 extra. Unless you are planning on having unisex toilets, you will need to run this calculation separately for both men and women. For example, in an office with 50 men and 50 women, you would need either a) 3 men’s toilets, and 3 women’s toilets or b) 5 unisex toilets.

5 thoughts on “Office Toilet Facility Regulations”

  1. Very useful.
    If an office is being increased in headcount then would a disabled wc be able to double up and enable 6 plus 6 -new column on your table? Is a disabled wc required? Is a cleaners cupboard required? Is space in female wcs for santitary bins required? many thanks, james

  2. Michelle, it all depends on numbers and use in the leisure facility. I work for a company called Lan Services – we design and install commercial washrooms as a specialist contractor ( feel free to get in touch if you need any guidance.

  3. HI could I take your advise please. We are moving into an new office where the first floor currently has not toilet but it is proposed to fit one. Is it ok to just have a single door that opens directly into the office working space ?

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